Modern technology has raised the bar for communication, and so many businesses are attempting to enhance internal collaboration through efficiently utilizing digital technologies. One way to achieve this is to make video calls to your coworkers who share the same office. Individuals or smaller groups can join the team from various locations on the floor, using their own devices. While this approach could come as a surprise to some, it provides businesses with the ability to promptly handle crises and ensure that business operations continue.
Continue reading to see exactly which office solutions can facilitate seamless video meetings even in situations where everyone is present under the same roof. What do the best practices for this kind of communication look like? What advantages does it offer?
Is intra-office video conferencing the future for effective communication?
Sometimes, video calls involve only remote team members, other times, both employees working from home and those in the office, but video conferences can also be held when everyone involved is present at the company.
While at first the idea of conducting video conferences within one building but in different rooms may seem unnecessarily complicated, it makes both logistical and operational sense for many corporations. Meeting this way is useful, as it allows teams to exchange information and quickly make decisions, especially when working on urgent projects. Small groups participating from conference rooms, and individual people – from in phone booths or acoustic pods – use their laptops for making changes to the project on an ongoing basis and quickly sharing new decisions.
Intra-office video conferencing looks to be the future for communications within corporations, particularly in the context of employees’ growing expectations about workplace flexibility.
Why should you consider intra-office video conferencing?
Talking on video calls with others inside one office space may seem a bit odd. However, this form of communication eliminates some obstacles and has many advantages.
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Saving time for both meeting participants and hosts
Intra-office videoconferencing allows you to attend a meeting directly from your computer or tablet. This flexibility ensures you have easy access to essential documents stored on local drives. Employees can share materials, presentations or outline a project underway quickly.
In this way, firms can prevent the delays caused by transferring data or files, which appear with in-person team meetings in conference rooms. Each participant of a video conference is able to focus on the discussion itself, and the host does not have to waste time setting up the equipment, such as a monitor, projector and the appropriate number of chairs.
Improved communication within teams spread out around the office space
Intra-office video conferencing allows participants to select the location that best suits their roles and functions during a meeting. Team leaders can attend discussions from a one- person hushHybrid office work pod using its manually adjustable tabletop and LED side lighting for better visibility of faces in online meetings. The acoustic office pod effectively blocks out office noise. This way, the meeting host can focus fully and share critical information without being interrupted. Those working together closely might choose meeting rooms, a 1-4 person hushMeet acoustic pod or a 4-6 person hushAccess.L cabin https://hushoffice.com/en-us/product/hushaccess-l/. These arrangements will ensure effective interaction when presenting their innovative concepts and ideas.
Confidentiality of conversations ensured
Participating meetings from the office is an effective way to maintain the confidentiality of conversations, especially in sound-insulated spaces like Hushoffice pods. As dedicated enclosed spaces, these provide the discretion and a level of privacy that can’t often be achieved in a remote or coworking office environment. Acoustic pods shelter users from external noise in hushed oases where work turns to pleasure. Inside, esthetically pleasing sound-absorbing panels, efficient ventilation and adjustable lighting make them a space that is comfortable for any online meeting that calls for business confidentiality.
Intra-office video conferences: how to ensure the right conditions?
Distorted sound, unwanted reverb, noise or metallic-sounding voice are all acoustic issues that anyone who ever participated in a video call in an unsuitable venue knows very well. When arranging video conferences, then, the first thing to do is to minimize sound interference, which can come both from inside and outside the office. Just as important is adequate lighting, so that participants are clearly visible, and their facial expressions and body language can be read easily. Another thing is the technical side, including high-quality video and audio devices and a stable connection to the internet. Advanced acoustic pods incorporate a bracket to hang a TV, a built-in power outlet, and ventilation and LED-lighting, mounted on the ceiling and triggered by a motion sensor.
